VP Huisartsen: Maximum turnout and stronger mandate in decision-making
How the GP association VPH reshaped their General Assembly
For the annual General Assembly it was always a challenge to actively involve enough members. Although the decisions were important for the whole association, the number of votes remained limited.
In 2025 VPH adopted a new approach. Voting opened securely two weeks before the meeting, giving members plenty of time to make their choices. The meeting itself was held fully online: speakers gathered in a studio and members followed everything live via the Savvy platform. In the same platform, all documents were available and members could cast their votes easily and securely.
Koen Verhart, Secretary of VPH:
“We will definitely keep pre-voting. It has led to greater engagement from our members.”
The approach
- Members received a personal invitation by email and later a reminder by SMS with a secure link.
- Voting was possible both in the weeks leading up to the Assembly and during the live meeting.
- As soon as the chair closed a vote, results were instantly available.
- Savvy Congress provided full technical support with an operator on site and a responsive helpdesk.
The result
The combination of pre-voting and live voting created more flexibility and a clear increase in participation. Many more members voted than in previous years, so decisions were made with a broader mandate and could be implemented with greater confidence.
The future
For VPH this is now the standard way of working. The approach combines ease of use and formal compliance with maximum member engagement.
Koen, Secretary of VPH:
“From now on, this is how we will always handle formal voting during the Assembly.”
Conclusion
With the Savvy platform, VPH has turned their General Assembly into a widely supported digital decision-making moment. Thanks to pre-voting and live voting, turnout is higher, engagement stronger and decisions come with a solid mandate.
