3. Interaction and formal voting
It is important to take participants along during the event and keep them engaged. Not only the online participant but also the physical participant contributes to the interaction possibilities. Through the chat, participants can talk to each other and enter into a discussion both physically and online. With various interaction options such as quiz questions, pollings, word clouds and mood mirrors, the participant is involved in the story that is being conveyed. In addition to interaction, it is also important that all participants vote formally at the same time.
For the BNG Bank meeting, the Savvy Tablets were used for formal voting. Participants received a personal login code with all their voting rights in advance. The tablets were ready on the chairs so that the participants could log in immediately at the start of the meeting and check their profile with voting weight. Voting cards (and any authorizations) are used via Savvy’s platform. The result was also immediately calculated and, after approval from the notary, immediately shared with all participants.
4. Engage the online participant
A hybrid event is not a live event – the online participant should not be forgotten, even during a meeting. To also give them a say, the online participants were given the opportunity to open their webcam and join the conversation. Just as the physically present participant raises his hand and walks to the interruption microphone, the online participant virtually raises his hand and is given the opportunity to turn on his camera and fully participate. This was successfully used, so that there was also participation in the meeting from home.